Tax Collection

Tax Collector

Our tax collection software for Kentucky counties, cities, and school districts — built on more than 25 years of experience, and handling cities as easily as it does counties.

Tax Collector is the tax collection system Kentucky offices run today. It carries forward 26 years of hard-won experience from SAINT, the software it replaces — every lesson learned at the counter, refined and rebuilt on a modern platform that is faster, cleaner, and easier to use.

It handles the whole job in one program: billing, collection, receipts, online payments, delinquency, settlement, and reporting — for a county sheriff, a city hall, and a school district alike.

Tax Collector tax collection software

Cities as easily as counties

A city collection is not a stripped-down afterthought in Tax Collector — it is the same program, with the same power. A city clerk or school treasurer gets the same billing, the same receipts and cash drawer, the same online payments, and the same reporting a county sheriff does. Tax Collector understands how a city’s rolls, periods, and penalties differ from a county’s and handles both correctly, out of the box.

What Tax Collector Does

Billing & Collection

Full property tax billing and collection for counties, cities, and schools — one program for every office you serve.

Automatic Amounts by Date

Discount, face, and penalty periods are worked out automatically from the pay date, with interest applied past the deadline. The clerk never has to pick a period or do the math.

Continuous City & School Rolls

Cities and schools that keep collecting year over year are handled on a continuous roll, while a county’s year stays self-contained and turns over to the Clerk — each exactly as it should.

Online Tax Payments

Taxpayers pay from home with a card or e-check, and payments post straight back to your office — no re-keying, no separate reconciliation.

Receipts & Cash Drawer

Prints a receipt the moment a payment is saved and opens the cash drawer only when cash is taken — with starting cash, change, and end-of-day totals that balance.

Mortgage & Bank File Payments

Pay hundreds of bills at once from a mortgage company file or a bank lockbox file, with a full report of what was paid and any refund owed back.

Exonerations & Corrections

Adjust a bill, exonerate an assessment, or add an omitted bill, with the change tracked and reflected in every report and settlement figure.

Delinquency & the Clerk

Final notices, the delinquent tax list, and the Certificates of Delinquency and Clerk file are produced straight from the roll when the year turns over.

Sheriff’s Settlement

The year-end settlement is built right in — charges against credits, per taxing authority, with a validity check that confirms the numbers balance before it is filed.

Reporting

Daily, monthly, and yearly transaction reports, distribution to each taxing authority, percent-collected, and more — the numbers you need without exporting to a spreadsheet.

Built-In Training Mode

New staff learn on real-looking data with no risk to live records, then switch to production with one click. No separate setup, no extra cost — it is always there when you need it.

Tax Bill Printing

We print and mail your county, city, and school tax bills on your schedule — one less thing for your office to manage.

COMING SOON

Franchise tax bills. Full franchise tax billing and collection is on the way — a capability many offices have asked for, arriving in an upcoming update.

Want to see what Tax Collector can do for your office?

Let’s Talk